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Understanding how the TasWater CDO Tendering Process works
The tender process is largely the same for Minor Works or Projects. It is a matter of whether the work is issued under a work package instruction to a Panel Contract for Minor Works or as a new standalone contract for Projects.
See the diagram below to understand what sort of contact applies to your business. Then step through the procurement process

Our Process
1. The number of tenderers selected for a particular tender package is dependent on the nature of the works. For most packages we will go out to between three and six tenderers, occasionally more, but it will generally be a minimum of three for any tendered package.

2. Prior to the tender being issued to market, a CDO Tender Evaluation Panel is selected. The panel must consist of a minimum of three CDO personnel and all members must confirm they do not have any real or perceived Conflict of Interest with any of the selected tenderers. The evaluation criteria for the tender are also agreed and documented;

3. Depending on the nature of the works being tendered, the Procurement Officer may contact each of the selected tenderers to confirm their interest and availability and other pertinent facts before the selection is finalised. When issuing Requests for Tender (RFTs), TasWater CDO will assess the location, type, complexity and scale of the project being offered for tender and reference this against the information submitted by contractors within the pre-qualification documentation;

4. The tender documents are issued through a specialised software management system, Aconex, to the selected pool of tenderers with a specified tender close date and time. If you have expressed interest in Tendering, then you will be given access to Aconex. We respect your Company’s confidentiality; only the CDO Tender Evaluation Panel, the CDO Procurement Officer and the CDO Contracts & Procurement Manager are able to view the tender on a ‘needs only’ basis.

5. During the tender process all correspondence must be submitted by tenderers through the Aconex system. Only the Tender Evaluation Panel, the Procurement Officer and the Contracts & Procurement Manager have access to view and respond to any correspondence sent through the Aconex portal. If a question is received from any participating company,  responses to clarifications are provided to all tenderers at the same time to ensure no party gains advantage in the tendering process; 6.The Aconex system locks all tender submissions until the date and time of the tender close has passed, at which point the Tender Evaluation Panel can access the submissions for review and evaluation in accordance with the evaluation criteria documented prior to the tender issue;

7. The Tender Evaluation Panel may request additional clarification on their submission from some or all tenderers and may choose to conduct interviews with some or all of the tenderers;

8. Following completion of the tender evaluation process the Tender Evaluation Panel will select a preferred tenderer and progress with award of a contract;

9. All unsuccessful tenderers are formally notified through Aconex and provided an opportunity for formal feedback on their submission.